SPJ Meeting Minutes: Week One

General Notes

SPJ_logoSome possible ideas: book club, helping students with post-grad jobs and internships, off-campus events, increase awareness of what SPJ does, partnering with outside organizations, getting campus-wide NYT subscriptions

Delegate, delegate, delegate

Currently, we have $500 and will fundraise starting in October (mostly sweatshirts)

We need to really pre-plan in Nov., Dec. if we want to do things second semester

We will have one meeting a week first semester, one every other-week second semester

Meetings this semester will be Tuesdays from 5:15 p.m. to 6 p.m.

Events

No alcohol in the building

All events must be ADA compliant

NEVER pay for speakers unless we team up with another group (and then they pay)

The first BIG event is Halloween

Lucille’s Ball is a variety show, Dec. 12

Actual ball is about $15,000, sell tickets for $25

Should have speakers once every month starting Nov., a film every other month

Recruitment event next Friday for committees

Past events: candy grams, etc.

Communications

Major communication will be via email: spj-board@lists.jrn.columbia.edu

Website: spj.jrn.columbia.edu (selling all the SWAG)

Do we want to use Slack?

Position

General board members are an important connection with the student body

Secretary arranges the meetings

Publicity director manages the Facebook page

Treasurer handles the fundraising, is actually the SWAG master

VP needs to arrange for the dean to talk to SPJ once a semester

Committees are: academic, community service, events, film/doc, speakers, student life, and SWAG

Chapter liaison needs to be filled

For the Future

We need a Lucille’s Ball chair for the next meeting

Spring -> class T-shirts

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Meeting Notes – October 24, 2014

Friday, October 24, 2014

 

SPJ Meeting

 

Facilitator: Justin Morton

 

Note-taker: Lauren Hard

 

Present: attendance not taken

 

 

Action Items:

 

Next Week’s Meeting: Meeting with Dean of Student Affairs

 

Board members must sell five tickets each for Halloween Party

 

Columbia SPJ Twitter login information?

 

 

AGENDA:

 

  1. Halloween Party update (Marianella)
  2. Film Screenings
  • Vice President’s Announcements (Sahiba)
  1. Sweatshirts!
  2. Lucille’s Ball

 

  1. Halloween Party update (Marianella)

 

Plans solidified with Solas, located at: 232 E 9th Street on November 1st.

Specials will run from 9pm – 11pm, $5 beers and well drinks

$8 in advance, $10 at the door, for both JSchoolers and non JSchoolers

Make sure students tip!

 

Room upstairs and bartenders designated for us, DJ will be on floor below

 

Reduced prices on drinks will only be on our floor

 

Board members will be selling plastic wristbands, either for $6 or $8 in Stabile this week.

 

Save The Date notices can be sent out as of today

 

Logistics for wristbands not finalized – students may buy them at Stabile and bring them to the event, or be put on a list (shared google doc) at Stabile, receive the actual band at the venue.

We currently have $500 to work with, need to work up from there.

 

If you dress up, you are put into the contest, $50 will be given as a prize (2 winners, $25 each)

 

Vallari expressed interest in making flyers to promote the event, needed assistance with design.

 

Online version of the flyer will have color, printed version will be black and white.

 

Twitter account can be utilized for promotion, but need access to login first.

 

 

  1. Film Screenings

 

– Some JSchool students will be attending a screening of ‘Citizenfour,’ a movie on Snowden at IFC.

– Nightcrawler will be presented 10/30, as per Rebecca’s post on the class Facebook page:

 

SPJ Film Committee invites you to attend a SNEEK PREVIEW screening of and conversation about NIGHTCRAWLER, Thursday, October 30th Screening begins at 6:00 p.m. Discussion at 8 p.m. Lecture Hall, 3rd floor

– ‘Paris Burning’ screening is planned in a few weeks, but no date finalized/set at this point.

 

 

  • Vice President’s Announcements (Sahiba)

 

MA Concerns: MS Audience Engagement/teaches you how to build a website, MA students don’t have an equivalent.

 

Academic Affairs/Stationery/Staplers issues

Justin met regarding supplies not being available for students in rooms, especially since Master’s Projects are kicking into high gear very soon.

 

Computer student ratio is bad, since there are 113 computers and 399 students.

Computer labs double as classrooms

Solution – more computer labs?

Don’t make it so there are classes in computer labs that don’t use computers

 

Justin will be meeting with Dean Huff on Tuesday, 10/28 to discuss computer room supplies/stationary.

 

  1. Sweatshirts! (Justin)

Person who designed the logo is concerned about changing the bolded/non-bolded look so the fonts match

Tyler still has to speak to the designer about the shirt she created, asking to make the fonts match.

Hoodies and crew necks will be sold this year to cater to alumni and students.

 

 

  1. Lucille’s Ball

 

Roast/Toast in Lecture Hall – Tues December 9 7:30pm

Dance – Saturday December 6th? – location TBA

 

 

 

 

 

 

 

 

 

 

 

 

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Meeting Notes – October 17, 2014

SPJ Meeting

Facilitator: Justin Morton

Note-taker: Eryn Mathewson

Present: Lauren Harris, Renee Wunderlich, Eryn Mathewson, Samantha Miles, Theresa Avila, Arielle Dreher, Gregoire Molle, Valerie Edwards, Marcus Howard, Tyler Daniels, Anne Most, Kevin Townsend, Chad Shank, Malena Carollo, Emily Teh, Shloka Kini, Sahiba Chawdhary, Justin Morton

 

AGENDA:
I. Committee Chairs’ Progress Report/Need of Assistance

  1. Vice President’s Announcements (Sahiba)

III. Library Announcements (Lucia Hoffman)

  1. REMINDER: Columbia Giving Day Announcement (Event is on Oct. 29)
  2. Open Discussion/Q&A

Action Items:

Next Meeting: Friday Oct. 24 , 4p-5p

Submit bios to Anne Most (amm2437@columbia.edu) by Sunday night (10/19). If you need help with a photo – ask Rebecca Castillo to take your picture

If you will be absent or are running late to an SPJ meeting, please contact Justin (917) 405-3429 / jam2371@columbia.edu

Eryn will be out Friday, Oct 24. Will someone take notes plese?

 

  1. COMMITTEE UPDATES

 

Community Service

  • Saturday, 10/18 event cancelled. Did not receive enough responses
  • Will coordinate two community service events in November

Events

  • Proposal to have Halloween fundraiser at Solas – bar/lounge. 232 E 9th St #1, New York, NY 10003
  • Solas is enthusiastic about us, will give us our own room, offer us a bartender. Average price for drinks is $7-$8. Hopefully we will be able to negotiate this price down to $5/6, and make at least a $6 profit per person.
  • How will this compare to last year’s event? Their ticket price was $20 – received a 2-drink voucher, $6/drink/person, $8 profit. 150 + people attended
  • Questions – will there be a dj? What should our proposal include? Can we lower the price of drinks per person?
  • Overall consensus – try to avoid a cover charge and negotiate a certain percentage off the bar tab. (i.e we promote a party, so we get a cut of the bar tab. then we wouldn’t have to charge cover.)
  • Event Date/time proposal – Nov. 1 @10p
  • Theresa will get answers to questions, update board, and then get announcements out about the event asap

Speakers

  • Ideally, we don’t pay for speakers
  • Some speakers ask for us to pay for transportation and lodging costs
  • We could consider a case-by-case basis, but since we don’t pay for other speakers who come to the J School, let’s not start now.
  • Recommendation: continue outreaching to students about speakers they want to hear from
  • Tell students to email Kevin Townsend (kst2123@columbia.edu) if you know students who have ideas for speakers

Website

  • Will include a sweatshirt order form
  • “Suggestions” field will dumps into an email, and will not post directly onto a site
  • Melanie Huff requested we have a student photo page where students can submit photos from various J School related events
  • Is it necessary to have a visual for students to reference in suggestion box?
  • Should we send an email out to everyone when we solve problems?
  • There will be an “on going projects” tab —> which lists progress made on solving problem and corresponding chair in case students want more details or further action
  • Please send your bio no later than this weekend to Ann – amm2437@columbia.edu)
  • Shout out to Shloka – who is working hard to beautify the website

Outreach to professional journalists and other students

  • Deadline club – working professional version of SPJ. Open to meeting with students and hold panel discussions with established journalists
  • They want to do an event called the “Spring Slice and Dice” resume workshop. Deadline members give tips/edit resumes of students. There will be pizza served. Colin DeVries will host.
  • Also suggested a monthly mixer with other journalism schools in NYC (CUNY and NYU)
  • Are we interested in having mixers with other schools on campus? Law School students get together at a mixer called the “Bar Review”

Sweatshirts

  • Tyler presented a design – submitted by a non board member
  • Design approved

MA Students

  • No new updates
  • Some students concerned about sweatshirts

Part Time Students

  • 2nd year part timers have mail slots in the basement
  • We need refresher courses. workshops on how to use gear – video, audio, still photo
  1. VICE PRESIDENT ANNOUNCEMENT – Email to Dean of Student Affairs

Various issues that will be included in the email:

  • Lack of staplers, photo skills class, putting up boards outside classrooms, updates to data analysis program, student computer ratio
  • Standardization across the reporting classes?
  • Bombardment with reminder emails about events and to submit evaluations
  • First time part time students feel like an after thought – not enough programming available for students who work full time
  • If you have any other issues, feel free to email them to Sahiba (sc3743@columbia.edu )

III. LIBRARY ANNOUNCEMENT (Lucia Hoffman)

  • How can Butler Library reach students better?

– If anyone has questions about library events and services, please contact Communications Coordinator is Allison Morrow, amorrow@columbia.edu.

 

 

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